Student and Family Support Clerk

Full job description

Job Summary

Under general supervision of the site principal and in collaboration with Student Services, the Student and Family Support Clerk performs a wide variety of responsible clerical duties in a school or business office setting and acts as a receptionist, answering telephones, providing answers to simple inquiries and route calls as appropriate; type memos and distribute; operate a variety of office equipment; maintain health records and school files; adhere to the standards of confidentiality and be detail oriented. In addition, the Student and Family Support Clerk will support families who need access to services, are in crisis, or are entitled to McKinney Vento.

Duties

• Provide support to secretary, as needed;
• Answer telephones and route calls as necessary;
• Perform duties such as: sort, alphabetize and file records and materials according to specific instructions;
• Prepare memos and/or correspondence and collaborate with administration to maintain site handbooks;
• Assist with entering, retrieving, and enrolling data from Student Information System;
• Prepare reports with specific instructions;
• Assist in maintaining student files, cumulative records, and post information from specific sources;
• Assist with the processing and distribution of progress reports and report cards;
• Resolve attendance daily, make attendance calls and send letters to parents; assist and process Independent Study Contracts;
• Schedule parent/student appointments, as needed;
• Collect money and issue receipts pertaining to field trips and fundraising events as needed;
• Provide first aid care and dispense approved prescribed medications;
• Maintain health records and check health records for legal compliance;
• Operate standard office equipment including computers, copy machine, laminating machine;
• Process mail;
• Ability to work independently;
• React clearly, calmly, and professionally through an emergency situation with or in the absence of a supervisor;
• Facilitate family access to resources;
• If determined appropriate, refer families to multi-disciplinary team;
• Participate throughout the case management, aligning with the family, emphasizing and promoting family self-sufficiency;
• As needed, facilitate transportation and assist families to utilize available community public transportation services.
• Support students and families in accessing school-based resources and supports
• Keep accurate records/logs and submit to District Departments as directed for evaluation/audit.
• Identify and verify students who would qualify for unduplicated status and/or MKV status
• Outreach to families and preparation for site ELAC meetings. Attend ELAC meetings as needed and available
• Ability to earn certifications in district hardware software and systems
• Use bilingual skills to translate verbally and/or written text for school communication with parents and students
• Perform other duties as assigned

Qualifications

Education and Experience

• High School diploma (or its equivalent)
• One year clerical training or responsible experience in a clerical or accounting position. Preferably but not limited to the field of education.
• Licenses and Certifications
• High School Diploma (or equivalent)
• Certification of passing the PRJUSD Clerical Exam
• Certification of typing speed of 45 WPM (Words Per Minute)
• Certification of basic first aid/CPR skills.
• Pass district bilingual exam

Join us as a Student and Family Support Clerk to make a positive impact in our educational community! Your enthusiasm, organizational talent, and commitment to service will help create a welcoming environment where students and families feel supported every day. Be sure to complete the application on Edjoin at https://www.edjoin.org/Home/JobPosting/2278856

Pay: $20.06 - $26.88 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Employee assistance program
• Parental leave
• Retirement plan

Work Location: In person