Facilities Coordinator

SUMMARY: Under the direction of the Facilities Manager, assist with the coordinating and efficient operation of the agency’s office buildings, including maintenance warehouse, shipping, receiving, and inventory.

HOURLY RANGE:

• $19.2925 - $27.1466 per hour

SIGN-ON BONUS!

• $250 sign-on bonus after the completion of 90 days of employment at IRC with work performance in good standing.
• $500 sign-on bonus after the completion of 6 months of employment at IRC with work performance in good standing.
• Make sure to tell us if an IRC employee referred you when you get to that question on your application! Please include their full name.
• This incentive is only available for new employees. Rehires are not eligible for the sign-on bonuses.  

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintain warehouse and inventory in an orderly, clean, and safe manner.
• Track supply/equipment inventory, ensuring warehouse is stocked; efficiently receive and fulfill requests for supplies from staff.
• Ensure document(s), including those to be shredded, are received, and stored, in an area which is compliant with HIPAA requirements.
• Clean, maintain, repair, assemble and install equipment; including, but not limited to: locks, blinds, furniture, cabinetry, tables, umbrellas, lighting, copiers/printers, Audio Visual equipment, and other related items.
• Routinely inspect agency facilities and grounds for repair and maintenance needs and advise the Facilities Lead or Facilities Manager.
• Apply approved pest control product(s) as requested.
• Receive and fulfill requests for signage throughout the agency.
• Deliver mail from IRC-San Bernardino to another office as requested.
• Utilize proper storage and tracking of office and furniture keys using associated tracking tool.
• Inspect, log, and report the status of the Automated External Defibrillators (AED) devices.
• Inspect and report on the status of Emergency Disaster Shed, Fire Extinguishers, Medical Cabinets and other health safety items as requested.
• Move/arrange agency furniture and equipment for office moves/transfers, new office set-ups, and auditorium/conference room set-ups.
• Work cooperatively and effectively with others. Perform as a member of the team, answer questions, share expertise and contribute to the harmony of the team.
• Use office equipment appropriately and report the need for any repairs.  Keep work area neat and orderly.  Observe all safety rules and comply with IRC’s Injury and Illness Prevention Plan and Workplace Violence Prevention Plan.
• Ability to handle a hybrid work environment consisting of working in the office and remotely at home while maintaining work productivity and efficiency; communicate via telephone calls, video conference calls, emails, and chat rooms.
• Handle change well and be flexible and adaptable in dealing with interruptions, new priorities and new assignments.
• Maintain good attendance and punctuality.
• Good verbal and written communication skills.
• Keep manager informed of pending work, work in progress and problems encountered.
• Utilize agency’s IT systems as assigned, maintaining security and following agency’s protocol and procedures, rules, and requirements.
• Attend training sessions as required. 
• Comply with and ensure program compliance with agency’s Personnel Policies and Procedures. 
• Assure that consumers’ rights and dignity are maintained in the provision of services. (Only add to case-management job description/there are some exceptions)
• Perform different or additional work as assigned.

 MINIMUM POSITION REQUIREMENTS:

• High School diploma or equivalent.
• Eighteen (18) months experience in general maintenance/repair work, or as building maintenance or construction trades helper.
• Six (6) months experience in warehouse and stocking.
• Knowledge of maintenance and repair of plumbing, electrical and building fixtures.
• Good verbal and written communication skills, including ability to follow oral and written directions.
• Ability to plan and keep maintenance/delivery schedules and control records of equipment/ supplies.
• Ability to work cooperatively and effectively with others.
• Full use of an automobile, possession of a valid driver's license and liability insurance for the minimum amount prescribed by law or ability to provide for independent transportation.  Must have and maintain a safe driving record.

PHYSICAL REQUIREMENTS:

• Includes daily: standing/walking/sitting for extended periods of time; lifting, carrying, stooping, reaching, pushing and pulling 60+ lbs; repetitive arm/hand/finger movements.